In order to support authors not familiar with JofC stylistic rules and standards, additional guidelines are provided below. Please note that these are a complement to the “Stylistic Rules” document, which ideally should be examined prior to this page.
As information here is critical to authors wishing to publish with the JofC, it is recommended that this is read before submitting.
Authors are also advised to examine carefully current issues of the Journal to familiarize themselves with its conventions.
- Beginning of the paper
- Text formatting
- Illustrations and tables
- The use of emphasis in words
- Emphatic phrase
- Nomenclature of scientific disciplines
- Acronyms and abbreviations
- Glossary and definitions
- Footnotes and endnotes
- Paragraph demarcation
- "Titled paragraphs" style
HOW TO PREPARE YOUR MANUSCRIPT
Authors are encouraged to prepare their manuscripts using MSWord (native Word .doc format or Rich Text Format .rtf), and to submit them electronically.
Papers can be written in English, Spanish or Portuguese.
In whichever language you decide to submit, please note that while a polished literary style is not demanded of scientific papers, they should aim for clarity, good flow, and conform to the rules of grammar, syntax, and punctuation. Authors are responsible for the quality of their writing and are advised to have colleagues proficient in the chosen language to revise their text before submitting. Slang and jargon should be generally avoided.
As it is published in two mirror versions (English/Spanish and Portuguese), the JofC provides translation support as appropriate. Note that this is done as a courtesy to authors and the Editorial Board may change this condition at any time.
Observance of the following guidelines will prevent some common errors.
- The title should describe the essence or core content of the paper. Use of footnote for the title is not accepted.
- Abstracts should work as an expansion of the title and a summary of the paper’s objective, arguments, findings, and conclusions.
- The article content should address/fulfill every aspect mentioned in the abstract.
- Terms defined in the abstract should be defined independently in the main text.
- Avoid using footnote for the abstract.
Body of text
1. Beginning of the paper.
- Texts should generally start with an introduction, which can appear on its own, bearing the title “INTRODUCTION”. The introduction should give a more detailed overview of the work. It prepares the reader for the information to come by describing the logic of the structure employed in the paper as well as the main aspects that the reader needs to know beforehand.
2. Text formatting.
- Bear in mind that your text will be placed in a different page size from that which you use to produce your manuscript. Therefore, you should not force the formatting to “look” correct in your manuscript, as it will produce hidden characters that will most likely generate mistakes when your text is transferred to the desktop publishing program used by the JofC.
- Therefore, you should not: utilize hyphenation of words; utilize line space to create paragraphs; insert space to place the text centralized or to create a paragraph indent; insert space to force line break, as this should always be done by using the “enter” key; force formatting spaces to avoid orphan or widow words or lines; use the kerning tool (compressing or expanding characters space) in order to fit a certain text in the space you desire; or use any other artifice for adjusting the text in a manual way. As long as you used properly the word processor for formatting your manuscript, all of these formatting details will be taken care of by the JofC desktop publisher.
3. Illustrations and tables.
- Tables and figures as well as photographs and any other illustrations should appear centralized.
- Any illustrations included in submissions must either be the sole work of the author(s) (author’s property) or be copyright free. If an illustration that is not in the above categories is used, the author must provide the JofC with the authorization for use of the image given by the image copyright owner. Such information must be provided with the article submission. Any images used are published by the JofC under the understanding that this has been observed.
- Please bear in mind that the JofC is printed in black and white; therefore, any colored image will appear in grayscale.
3.1. Images, photographs, graphics, figures, etc.
- Illustrations should be placed by the author in body of the text in the corresponding place where it should appear. Illustrations should ideally have 250-300dpi and be in the format TIFF, JPG or PDF, or an as vector Encapsulated PostScript (EPS) files.
- Graphs, charts, or equivalent illustrations created by the author must be sent in a separate file, in CorelDraw (.cdr version 12) or in a compatible format. Be sure it is saved as “open for editing” so that the desktop publisher can work with it for reformatting purposes and the editorial team can work on translating the existing text in such illustration.
3.2. Tables and figures.
- Tables and figures should generally be mentioned explicitly by number. They should preferably appear in the body of the text, in correct numerical order. That is, Tables 1, 2, 3, and 4 must each be mentioned in the text at least once, and the first mention of Table 3 should not precede the first mention of Table 2.
- Tables must be provided in editable form, especially if text is included. Bear in mind that the Journal team will have to translate the table content, as the JofC is published in two versions, in different languages.
- Each table must be mentioned at least once in the text, and in proper numerical order. In the printed paper, the placement of tables will be determined by where the author has placed it. Tables should not be divided into parts, e.g., related tables should be numbered separately. Tables in an appendix, if occurring, may be numbered in the same sequence as the text tables, or may begin a new sequence (e.g., 1A, 2A, etc.).
4. The use of emphasis in words.
- The use of bold and italics to call attention to a word should be kept to a minimum and only be used if that is consonant to the message being informed. Improper of excess use of bolds and italics will not be accepted.
- Use of capitalization to emphasize a work is not appropriate. Regular nouns should not be capitalized, unless it is a proper name.
5. Emphatic phrase.
- If the author wishes to write an emphatic phrase, this should appear centered and italicized, with one line space before and one line space after the phrase. It is recommended to be kept emphatic phrases at a minimum and generally no article should have more than two emphatic phrases.
6. Nomenclature of scientific disciplines.
- In English it is not appropriate to capitalize the name of scientific disciplines.
- Quotation marks: Commas, periods and other punctuations are placed inside closing quotation marks, as in the American style, unless they are not part of the between-quotes note. There should be no space between an opening quotation mark and the following word, or between a closing quotation mark and the preceding word.
- Parentheses: Should be used to add explanations and data that are not critical, but are helpful to the understanding and to the flow of the text, such as a clarification on a term, further detail on an event, and so forth.
- Brackets: Can be used use to include information that, while is not part of the article flow/content, brings a second layer thought. That is, if read without the information between brackets, the core content and data is complete. However, the note between brackets reveals a thought or association the author makes in relation to that.
When there is a need for a parenthesis within a parenthesis, it should be used brackets.
- After reference: When the last element of the phrase is a reference appearing between parenthesis, the punctuation (normally a period) should appear after the closing parenthesis mark. For instance: (Doe, 2013). [i.e., not (Doe, 2013.)]
8. Acronyms and abbreviations.
- These should be spelled out the first time they are used unless they are widely known by any audience, such as is the case of ONU or UNICEF. After first use, the abbreviated version can be used in the remainder of the article.
- Any new expression being introduced in the article should be clearly defined.
10. Glossary and definitions.
- Widely known concepts in conscientiology should not be defined nor explained. Authors should bear in mind that JofC readers are knowledgeable of basic conscientiological concepts. However, if terminology specific to a science or field other than conscientiology is used, a glossary must be provided at the end of the text, unless they refer to concepts fairly known by a lay audience.
- Articles with automatic enumerations will not be accepted. All enumerated list or enumerated titles must be numbered manually rather than allowing your word processor enumerating and formatting them.
- Comments and notes should appear preferably as footnotes (i.e., on the same page of the information that originated the note).
- Text footnotes should be numbered consecutively, in plain sequential numbering throughout the manuscript.
- Footnotes should be confined to providing truly peripheral information, and should not be used for discussions of or expansions on the text.
- The use of automated footnote formatting is required as opposed to manual insertion, since the latter can lead to the notes appearing in the wrong place once formatted into the JofC page.
- Endnotes and appendices are discouraged. Extensive use of footnotes is also discouraged.
13. Paragraph demarcation.
- Line space is not acceptable to demarcate paragraphs. See Stylistic Rules for details.
14. Titled paragraph style.
- The use of a summary word (title for each paragraph), which is customary in conscientiology papers, is accepted. However, a logical sequence of ideas and a proper break of paragraphs must be observed. The paragraph should be aligned at the left margin.
Note: If a paragraph is too long, it should be broken into two or more paragraphs and the second, third and so on paragraphs that correspond to that given summary word should appear with an indent of approximately 0.7cm and no word in bold titling that respective paragraph. Line spacing between paragraphs should not be used. See Stylistic Rules.
- The summary word for each paragraph should appear in bold.
- The pre-established template and set of sections used for the Encyclopedia of Conscientiology are not appropriate for the JofC. Authors may, however, be inspired by that if they wish. The expressions “definition, synonyms, and antonyms,” for example, should appear as written above and not as “definology, synonymology and antonymology.”
- Whenever a book, paper or someone else’s work was the source of the idea, information, or quotation, authors should direct readers to these sources, by referencing them. This should be in the form of in-text citation, which is done in parentheses.
- It is not acceptable to use someone’s idea as inspiration or information and not inform the source. Ideas learned in verbal communications should be always cited as well.
- Indirect quotations are preferred to direct quotation. In indirect quotation it is advisable to place the page number or the source in indirect quotations, but it is not mandatory.
- Note: an indirect quotation is that in which the author expresses with his/her own words what was communicated in the work the information was taken from. For instance:
The researcher John Doe (2013) points out that energosomatic phenomena are common during the first phase of the conscious projection;
Energosomatic phenomena are common during the first phase of the conscious projection (Doe, 2013) what suggests…
- In direct quotations the author presents the idea by repeating the exact words used in the referred work. In this case, the words taken from the original work must be between quotation marks and identical to the original. If direct quotation is used, it is mandatory to inform the page number from where the citation was taken. For instance:
According to the researcher John Doe, “several phenomena involving the energosoma are usually present during the disconnection of the psychosoma” (Doe, 2013, p. 72).
- Note that the reference between parenthesis appears before the punctuation (normally a period) when it is the last element of a phrase.
15.2. Text excerpt from other work.
- When citing a passage from other material, the cited text should appear between quotation marks, with full indent of 1.5 cm at the left margin and 1.5 cm at the right margin, and in a font size 2 points smaller than the font used in the text.
- When indicating the source, the page number must be cited, as is required in direct quotations.
- Citation of a small piece or some words can appear in the middle of the text, between quotation marks, as described above for direct quotations.
- Authors who use passages of other texts in their paper will have to provide the journal with the exact passage in the corresponding language to which his/her article will be translated into. In other words, if an article is submitted in Portuguese and is citing a book published in Portuguese, the English (or Spanish, depending on the case) version of that passage should be extracted from the book in English (or Spanish) and sent to the journal together with the article submission, and vice versa.
- The reference list at the end of the article must include all citations that appear in the body of the text. It is recommended that all entries in the reference list be cited in the text.
- Please be aware that each “component” of each entry (work title, edition, date, etc.) should follow the exact formatting standard required by the JofC reference style rule. If this is not attended, the work cannot be accepted.
- Providing additional, non-mandatory information about each entry, as in the “exhaustive style of citation” used by the Encyclopedia of Conscientiology is accepted by the JofC. However, if one entry is in the “exhaustive style”, all entries in that reference list must also be. If the author cannot provide extensive details for all items, then, no item should be in the “exhaustive style”.
- Please consult the JofC’s referencing system manual page.
- Dates should be written in the order: day, month, and year. To avoid ambiguity, it is recommended to write down the name of the month instead of using the numeric notation.
- Measures should appear according to the International System of Units (SI) or metric system instead of the imperial system. That is: meters, not feet; centimeters, not inches; liters, not gallons; milliliters, not fluid ounces; and so forth. Likewise, temperature measures should be the kelvin and Celsius Degrees, not in Fahrenheit.
However, if the author wishes, he/she may include the equivalent measure in the imperial unit or Fahrenheit unit between parentheses, immediately after the SI measure.
- Avoid beginning sentences with a symbol, number, or lower-case letter.
- In a series of three or more items, include a comma before the final item, e.g., “soma, energosoma, and psychosoma”.